Here you will find resources and tools to help local system managers oversee early intervention activities in their localities, manage their local budgets, support compliance with Part C requirements, and collaborate with other community agencies.
Local Systems Oversight & Management
Available Resources
Virginia-Specific Info
Family Survey
Family Survey Study
ITC of Virgina
This presentation about the Family Survey was shared with local system managers at the LSM meeting on 9-25-12.
Insurance Coverages for EI Services
Insurance Coverage for EI Services Insurance Mandates
§ 38.2-3418.5. Coverage for early intervention services. (external website)
Follow this link for information from the code of Virginia regarding insurance coverage for early intervention services.
§ 2.2-2818. Health and related insurance for state employees. (external website)
Follow this link for information from the code of Virginia regarding insurance coverage for EI services provided to families of state employees.
Local System Manager Handbook
Local System Manager Handbook
Infant & Toddler Connection of Virginia
The handbook was developed as part of VA's State Systemic Improvement Plan (SSIP) work. It is a compilation of resources and guidance designed to support current local system managers in their roles and responsibilities as well as provide a framework for orienting new local system managers. This handbook can also be found on the Supervision and Monitoring page on the Infant & Toddler Connection of VA website.
Part C Regulations and Guidance
EI Certification Modules - Descriptions & Info
September 2017
Eligibility Determination & Assessment for Service Planning - Q&A
January 4, 2012
Eligibility Determination, Assessment for Service Planning & IFSP Development Flow Chart
January 4, 2012
Eligibility Determination Scenarios
These scenarios were used at regional meetings in July 2012.
New Regulations: Questions & Answers
This presentation was shared with local system managers at the LSM meeting on 9-25-12.
Sample Forms from Local Systems
Part C Fund Request Form for Assessment
I&TC of Henrico Area
Provider Cap Notification
I&TC of Henrico Area
Sample Form - Adding or Increasing Services Justification Form
I&TC of Henrico Area
Sample Form - Quarterly Justification Form
I&TC of Henrico Area
Developed by CoCoA Steering Committee members in collaboration with other LSMs and service coordinators
Universal Supervisor Competencies
Virginia Home Visiting/Early Intervention Universal Supervisor Competencies
VA Home Visiting Consortium | Infant & Toddler Connection of Virginia
This document outlines essential knowledge and skills that Virginia home visiting and early intervention supervisors need to support home visitors in their work with families. The following four competencies are described in detail:
- Home visiting practice
- Program administration
- Program leadership
- Community partnerships and resources
These competencies were developed as a collaborative project through the work of the Virginia Cross-Sector Professional Development (VCPD) team.
Handouts and Documents
QMR Guidance
Early Intervention QMR Process
This work document describes the Quality Management Review Process including selection of sites and records, notification of the local system, record reviews, preliminary and final reports and follow up. (Sept 2014)
Quality Management Reviews Presentation
This presentation provides an overview of the Quality Management Review (QMR) process, changes that have occurred in the process and a summary of the most frequent QMR findings. This information was presented to local system managers at the LSM meeting in September 2014.
Quality Management Review (QMR) Local System Monitoring Tool
This tool is designed to help local systems review their documentation, practitioner qualifications, and billing procedures to ensure that their processes meet the requirements of the QMR. (Revised 10/15/15)
Journal Articles
Facilitating Reflection: A Manual for Leaders and Educators (external website)
Georgetown University
This guide explains how to facilitate reflection using specific strategies and activities. Local system managers and supervisors can use this information to facilitate reflection with staff on EI practices during staff development or other professional development opportunities.
eLearning, Presentations, and Webinars
eLearning
8 Ideas for Facilitating Impactful Staff Development (external website)
VA’s Integrated Training Collaborative | Partnership for People with Disabilities
In this session, staff from the VA Early Intervention Professional Development team provide links and guidance for early intervention supervisors to facilitate staff development using a variety of free resources. This conference session was presented at the Council for Exceptional Children Conference 2021.
Authentic Assessment for Early Intervention (external website)
VA’s Integrated Training Collaborative
Partnership for People with Disabilities at VCU
This course addresses authentic assessment in early intervention (EI). The lessons include: 1) What is Authentic Assessment, 2) Understanding Why, 3) Who, Where, When, and Within, and 4) Putting It All Together. The resources below are also available for supervisors, Local System Managers, and administrators to use when facilitating staff training using this course.
- Authentic Assessment for Early Intervention - Facilitator's Guide
- Authentic Assessment for Early Intervention - Check for Understanding - Supervisor's Version
Training Curriculum
Module 14: System of Payments and Use of Funds in Part C (external website)
National Dissemination Center for Children with Disabilities
Building the Legacy for Our Youngest Children with Disabilities: A Training Curriculum on Part C of IDEA 2004. This module takes a detailed look at what the Part C regulations require in terms of how Part C funds may be used. This module is part of a training curriculum that covers the early intervention process. Each module includes a slide show, trainer’s guide, handouts and activity sheets for participants. Visit the site to see the full list of modules.
Webinars
The Basics of Reflective Supervision - Part I
The Basics of Reflective Supervision - Part II
VA’s Integrated Training Collaborative | Partnership for People with Disabilities
Presented by Jessica Taylor-Pickford, LCSW, IMH-E® (Mentor Clinical)
Reflective supervision and consultation (RSC) exists to provide a respectful, thoughtful, and understanding atmosphere where exchanges of information, as well as exploration of thoughts and feelings around the things that arise in one’s work, can occur. Tailored towards supervisors and supervisees, Part I offers an overview of some of the distinctive elements of RSC and as well as how it can impact practice with infants, toddlers, young children and their families. Part II explores how supervisors and supervisees can create space for growth promoting reflection within the supervisory relationship and navigate the challenges that might arise as they do.
Fidelity Observation with the Coaching-in-Action Checklist: How’s It Going? (external website - YouTube)
Presented by Kyla Patterson and Dana Childress
This web discussion invited practitioners, supervisors, and local system managers to share their experiences with using the as the fidelity observation tool. Discussion focused on how fidelity observation of coaching practices is currently working in local programs, how the tool is being used, positive experiences and challenges. Feedback was also invited regarding additional needs for support to ensure successful fidelity observation.
Fiscal Tutorials (external website - YouTube)
Infant & Toddler Connection of VA
These resources address fiscal issues relevant to local system management and program operations. Click the links below to watch a video or access a pdf that explains each process in detail.
- Data Entry and Notification Requirements for the Medicaid EI Benefit
- How to Complete Your Mid-Year & End of Year Fiscal Form
- How to Complete Your Initial Fiscal Form
- How to Complete Your Federal Balance Report (PDF)
- How to Make a Budget Revision
- How to Complete the Therapy Provider Report
Orientation Introductory Tutorials (external website - YouTube)
Infant & Toddler Connection of VA
These videos are designed as brief orientations for administrators working in Part C early intervention programs in Virginia. Click the links below to watch orientation tutorials for local system managers and fiscal officers.
What If...? Understanding Part C Eligibility Determination, Assessment and Transition Requirements Through Scenarios
This archive can be viewed by downloading both the presentation file and the audio file separately. While listening to the mp3 file, click to advance the presentation slides.
- Presentation File
- Audio File: MP3
Working Together: A Framework for Effective Transitions from Part C to Part B
Infant & Toddler Connection of VA and the VA Department of Education
This webinar is designed to facilitate a work session between Part C and Part B for the purpose of 1) enhancing a collaborative working relationship, 2) implementing strategies and processes to support a successful transition for families and children, and 3) updating and maintaining local interagency agreements. The webinar is intended to be viewed jointly with participants from the Part C and Part B systems. A presentation guide accompanies the webinar to guide discussion, document responses, and use as a reference for editing interagency agreements.
Tools
Guidance for Reviewing IFSP Narratives
This resource provides questions that can be used when reviewing completed IFSP narrative to ensure quality data for child indicators measurement and reporting.
Learning bytes are brief learning activities that supervisors, faculty, or other leaders can use to facilitate professional development with staff or students. These activities are designed to be of short duration and explore topics of importance to EI practitioners. Each learning byte includes instructions and any handouts, links, worksheets, and answer keys needed to facilitate the activity with small or large groups.
Local System Orientation
These documents outline steps local system managers, supervisors, and fiscal officers can take to orient themselves to the Infant & Toddler Connection of Virginia's early intervention system and administration.
- Local System Fiscal Officer Orientation
- Local System Manager Orientation
- Local System Manager Supervisor Orientation
New Staff Orientation Checklist -PDF | DOC
This checklist is intended to support local system managers, program supervisors, and staff mentors in providing a thorough orientation to the early intervention system. Sections include: Orientation to Part C Early Intervention, VA EI Certification & Training Requirements, Local Program Orientation, and Local Training Requirements. Download the Word version to individualize the checklist for your program’s needs.
Orientation to Coaching and Natural Learning Environment Practices (external website)
This document outlines a 4-meeting orientation process that supervisors and mentors can use with EI service providers to help them prepare to implement coaching and natural learning environment practices.
Staff Development Planning Guide
Integrated Training Collaborative | Partnership for People with Disabilities
This guide can be used to plan staff development/training that integrates adult learning principles and evidence-informed professional development practices. Using this form, you will identify your most pressing staff development need and the resources you will use to address the need. You will create an activity plan, consider how your plan addresses adult learning, and evaluate the training activity.
Timeline Requirements for Data Entry in ITOTS
Infant & Toddler Connection of Virginia
This flowchart is designed to help local system managers and others who enter data into ITOTS keep track of the required timelines.
Videos
N/A
Websites/Programs
Federal Regulations for Part C of IDEA (external website)
NECTAC
Visit this site for links to the federal register to review the law, Part C guidance material from the Office of Special Education Programs (OSEP), and other resources.
IDEA and FERPA Confidentiality Provisions (external website)
US Dept. of Education
This document crosswalks Part B, Part C, and FERPA confidentiality requirements.
IDEA Data Center (IDC) (external website)
This website provides public access to data about children and youth with disabilities served under the Individuals with Disabilities Education Act (IDEA) - Part B and C; technical assistance (TA) materials to support the collection, analysis and reporting of IDEA data; and the forms and spreadsheets used for collection.
Office of Special Education Programs (OSEP) (external website)
Visit this site for information and resources related to the implementation of Part C of IDEA and OSEP monitoring.
PL 108-446 Individuals with Disabilities Education Improvement Act 2004 (external website)
IDEA 2004 legislation.